THE PRIVICY POLICY OF THE STATE ENTERPRISE KLAIPĖDA STATE SEAPORT AUTHORITY’S WEBSITE VISITORS


CHAPTER ONE

GENERAL PROVISIONS


1. The Privacy Policy (hereinafter – Privacy Policy) of the State Enterprise Klaipėda State Seaport Authority’s (hereinafter – KSSA) Website Users regulate the KSSA processed data, which the data subjects submit to the KSSA when using the website www.portofklaipeda.lt (hereinafter – Website), as well as other processed data, which is being procced on the Website for the purposes of its administration and making public the activities of the KSSA, of data subjects.

2. The controller of the processed personal data is the State Enterprise Klaipėda State Seaport Authority (legal entity’s code: 240329870, registered head office address: 24 J. Janonio Str., LT-92251, Klaipėda, Lithuania, the data is accumulated and kept in the Register of Legal Entities of State Enterprise Center of Registers, E-Mail address: info@port.lt, phone: +370 46 499 799).

3. Personal data protection officer is an employee of the company assigned by a prescript of the General Manager. This person is responsible for the implementation of requirements raised for personal data protection in the company and the provision of consultations on the questions of personal data protection and the solving of them. The E-Mail of contact person: dap@port.lt.

4. The Privacy Policy shall be applied irrespective of the tools, which the visitor uses to connect to the Website.

5. The KSSA may use other persons to process the personal data of the Website’s visitors and for this purpose transfer the information about the persons to other legal entities by following the conditions established in the Privacy Policy.

6. The KSSA shall process personal data by following the personal data protection requirements established in the statutes of law of the European Union and the Republic of Lithuania.

7. Definitions:

7.1. Personal data – any information associated with the natural person (personal data subject), whose identity is known or can be directly or indirectly determined by using such data as personal code or one or couple of physical, psychological, economic, cultural or social type of factors inherent to the person.

7.2. Personal data processing – any action, which is carried-out with personal data: gathering, writing, accumulation, safekeeping, classification, grouping, connecting, amending, submitting, publicizing, using, logical and/or arithmetical operations, search, spread or any other action, or a set of actions.

7.3. Personal data subject is a natural person, who uses the Website, as well as a natural person, whose data is processed on the Website for other purposes defined in this Privacy Policy.

7.4. Other definitions used in the Privacy Policy shall be understood in accordance to their definitions in the statutes of law.

CHAPTER TWO

THE COLLECTION AND USE OF PERSONAL DATA


8. The Information Being Collected.

8.1. For the purposes indicated in this Privacy Policy, the KSSA processes this personal data: the name, surname, E-Mail address, IP address and image of the visitor (if the visitor was photographed in a public event associated with the activities of the KSSA), the comments on the Website and other data, which the visitor voluntarily shared by visiting the Website (cookies);

8.2. When commenting on the Website, the visitor is asked not to disclose the special categories of personal data (e.g., racial or ethnic background, political views, membership in trade unions, physical or psychological health). If for any reason, the visitor decides to submit to the KSSA the special categories of personal data or other confidential information, such action shall be considered an explicit acceptance given by the visitor to allow the KSSA to collect and use such data and information for the purposes indicated in this Privacy Policy.

9. The Storage of Personal Data:

9.1. The personal information of the visitor shall be stored for no longer, than it is necessary to achieve the purposes, which are indicated in this Privacy Policy;

9.2. The personal data shall be protected against loss, unauthorized use or alteration. Physical and technological means shall be implemented in order to protect all of the information, which is collected for the purposes of service provision. The data will be stored for one year from the last day of using the Website or its contents. After the end of this term, the data will be deleted in such a way, that their restoration would be impossible;

9.3. A longer storage period of personal data than it is indicated in Point 9.2 of the Privacy Policy may be carried-out only if there are valid suspicions regarding illegal activity (due to which a pre-trial investigation is being carried-out) or when the visitor’s data is needed to properly solve a dispute or complaint, or in the event of other special basis, which are indicated in the statutes of law.

10. The Basis of Lawful Personal Data Processing:

10.1. The requirements indicated in the statutes of law of the European Union and the Republic of Lithuania;

10.2. The implementation of the lawful interests of the KSSA (to manage and administer the Website, answer the queries, make public the activity of the KSSA etc.);

10.3. The acceptance given by the Website’s visitor.

11. The Purposes of Personal Data Processing:

11.1. To submit answers to queries;

11.2. To inform about the happened events, social initiatives and other activity of the KSSA;

11.3. The possibility to carryout statistical and other analysis, upon which the contents of the Website is being continuously enhanced.

12. The Data Transfer:

12.1. The KSSA without having a separate approval from the visitor shall not transfer his/hers data to any third persons, save for those cases when this is necessary for law enforcement, judicial or pre-trial institutions when they conduct investigations or in other cases, which are determined by the statutes of law.

CHAPTER THREE

THE RIGHTS OF THE VISITOR


13. The data protection statutes of law confer the usable rights to the visitor and the KSSA must ensure the possibility for the visitor to use those rights. The visitor has these rights:

13.1. The right to familiarize with his/hers personal data being processed by the KSSA. The visitor has the right to receive the confirmation from the KSSA whether it processes the personal data of visitors, as well as the right to familiarize with the personal data of the visitor being processed by the KSSA and information regarding data processing purposes, the categories of data being processed, categories of data recipients, duration of data processing and sources of the receipt of data. The majority of such information is indicated in the Privacy Policy;

13.2. The right to correct personal data. If the personal data submitted by the visitor has changed or the visitor thinks that the information regarding him/her being processed by the KSSA is inaccurate or incorrect, then the visitor has the right to demand to change, clarify or correct this information;

13.3. The right to delete data (the right to be forgotten). In the event of certain circumstances, which are indicated in the statutes of law (e.g., when personal data are processed illegally or when the basis of data processing has disappeared), the visitor has the right to request that the KSSA would delete his/hers personal data;

13.4. The right to cancel the acceptance. In the event when the KSSA processes the data of the visitor on the basis of the visitor’s acceptance, the visitor has the right to at any time cancel his/hers acceptance and the processing of data, which is based on the acceptance of the visitor, will be discontinued;

13.5. The right not to agree with the processing of data when the processing is based on lawful interests. The visitor has the right not to agree with the personal data processing, when they are being processed by following the lawful interests of the KSSA;

13.6. In order to implement their rights, the visitors are invited to send a query to the personal data protection officer via E-Mail: dap@port.lt. The KSSA informs that in the event of doubts regarding the person’s identity, the KSSA may demand additional information in order to correctly identify the person;

13.7. The personal data protection officer after receiving the visitor’s query and evaluating its contents and the scope of the question, no later than within 5 workdays shall contact the visitor and inform him/her about the terms of implementing his/hers rights, as well as legal and technical possibilities;

13.8. The right to submit a complaint. If the visitor thinks that the KSSA processes his/hers data by infringing the requirements of data protection statutes of law, the visitor should apply directly to the KSSA.

If the visitor will not be satisfied with the problem solving method proposed by the KSSA or in his/hers opinion the KSSA did not take up necessary actions as per the visitor’s request, then the visitor has the right to submit the complaint to the State Data Protection Inspectorate at the address: 6 A. Juozapavičiaus Str., 09310 Vilnius, E-Mail: ada@ada.lt

CHAPTER FOUR

COOKIES


14. The KSSA collects information about the visitor by using cookies and similar technologies. Cookies are small text-based files, which are temporarily stored in the hard-drive of the visitor’s equipment and allow identifying the visitor trough other Website’s visitations, saving the personal browsing history, settings, applying content, quickens the searches carried-out on the Website, creates a convenient and  friendly Website’s environment and submits it more effectively and reliably. Cookies are usual practice for browsing the websites, which eases the use of the Website.

Many browsers allow rejecting all of the cookies, but some browsers allow rejecting only third party cookies. The user may use these possibilities. However, attention must be paid to the fact that the blocking of all cookies will negatively affect the use of the Website and without them the visitor will not be able to use the full functionality of the Website.

The further described cookies are used in the KSSA Website:

  • Cookies, which better the operation (session). They are intended to better the operation of the Website and collects general (anonymous) information regarding the use of the Website;
  • Analytical cookies (monitoring cookies from “Google Analytics”). These cookies allow identifying and calculating the Website’s visitors and monitor how the visitors navigate through the Website while using it. This helps to better the operation of the Website, for example, ensure that the visitors would be able to easily find that what they are looking for. The basis of processing the data collected by these cookies is the acceptance given by the visitors;
  • Functional cookies. These cookies are used to identify the visitors when they come back to the Website. This allows presenting a customized content and remember the information, which is relevant for the visitors. The basis of processing the data collected by these cookies is the acceptance given by the visitors.

How to disable the cookies? Many browsers are set in such a way to be able to automatically receive cookies. By having information how and for what purpose the cookies are used, the visitor shall be able to decide whether to keep the cookies or to disable them in the browser. Many browsers allow the visitor to control the cookies via their settings. If the visitor does not want to accept cookies, he/she can choose a setting in the browser not to accept the cookies or send a message when a cookie is created. Attention must be paid that when the visitor refuses the use of cookies, he/she may lose the possibility to use some of the Website’s functions. If the visitor does not want to receive cookies, he/she can set the browser to reject all of the cookies or send a message whenever a cookie is created.

These provisions may be amended without a separate notice, because the KSSA follows the statutes of law regulating the use of cookies and has regard to the generally accepted practice regarding the use of cookies.

CHAPTER FIVE

PERSONAL DATA PROTECTION


15. The KSSA by implementing proper technical and organizational means protects the personal data of the visitors against loss, unauthorized use, unauthorized access, disclosure or amendment.

16. The KSSA after evaluating the risk and determining the breach of personal data security, which may cause danger to persons, shall promptly inform the persons about this.

17. The KSSA shall be held liable for the data security breach, which may cause serious danger to persons, in accordance to the procedure indicated in the statutes of law of the European Union and the Republic of Lithuania.

CHAPTER SIX

FINAL PROVISIONS


18. The KSSA may renew the Privacy Policy. The KSSA shall inform the visitors about the undertaken updates on its Website.19. The Privacy Policy shall be applied from the day of announcing it on the Website.

Information updated 2018-10-05

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